Assistant director of business operations and spec

Erstellt 27.06.2021 | Los Angeles | Status: abgelaufen

Job details

Job Type
Full-time

Full Job Description

The Assistant Director of Business Operations and Special Events is responsible for planning, implementing and supporting all business operations within the Department of Athletics to contribute to the overall success of the Department. This person is to be highly detail oriented, a self-starter and personally and professionally in harmony with the mission of Pepperdine University

Duties

  • Manage and arrange team travel which includes ground transportation, flights, and hotels for multiple teams. Work closely with coaches and external travel agencies for successful regular and post-season travel.
  • Serve as department primary requestor, working with Purchasing and Accounts Payable to establish purchase orders, submit invoices for check payment processing, as well as process employee and student reimbursements.
  • Reallocate and substantiate all business office credit cards on a monthly basis.
  • Make all necessary department-wide purchases including but not limited to uniforms, equipment, software subscriptions, office supplies etc.
  • Prepare accounting and cash deposits for ticket sales with the Assistant Director of Athletics for Business Operations as well as audit ticket sales to ensure that all expenditures are in line with NCAA rules and regulations.
  • Plan and execute special events centered around athletic events and fundraising activities.
  • Manage and ensure completion of game contracts and financial guarantees for all teams.
  • Serve as Student Housing liaison for all student athletes living on campus, communicating all application deadlines and updating housing placements as needed.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: B.A./B.S. degree, computer literacy; experience with Microsoft Office, Word and Excel; at least 3 years of office experience; exceptional writing skills, attention to detail, ability to work with various personality types, and a self starter; excellent interpersonal skills, the ability to work in a collaborative environment and a high level of professionalism in all situations; PC literate; experience operating phone, copy, and fax

Preferred: Knowledge of NCAA athletics and an interest in athletics Knowledge of Pepperdine University policy and procedures.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Pepperdine University
1 day ago

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