5 time tracking apps that help teams manage projects efficiently

Time tracking tools offer decisive advantages for small businesses and freelancers when it comes to managing projects and tasks efficiently. By accurately recording the time spent, workflows can be better planned and analyzed, which helps to optimize productivity. It’s important for companies to choose a tool that’s easy to use and integrate into existing systems, while freelancers should focus on flexibility and mobility.

The ability to generate reports and invoices also helps to communicate transparently with clients and avoid disputes over hours worked. Selection criteria include data protection and security, compatibility with various end devices, and flexible pricing based on individual needs.

Further reading: This free Windows app makes me actually use my standing desk

Clockodo: Time recording for teams

The time recording tool Clockodo is one of the most popular and best-known tools for time recording. Clockodo is a web-based time recording software that offers companies a simple and efficient way to record and manage working hours. The application is suitable for companies of all sizes and allows employees to flexibly track time from their desktop, laptop, tablet, or smartphone. The tool offers comprehensive functions such as project time recording, break recording, holiday management, and reporting.

Companies benefit from the integration with project management and billing software, allowing time tracking to be seamlessly embedded into existing processes. The use of Clockodo promotes increased productivity as the software provides transparency on project progress and reduces manual data entry. In addition, the application increases employee satisfaction by providing more control and clarity over working hours and performance.

However, you must bear in mind that Clockodo is generally only a time tracking solution that does not offer more advanced options, as is the case with Bitrix24, for example. Clockodo is able to implement time tracking in teams, but also for individuals and freelancers.

Thomas Joos

Clockodo also offers extended options for customizing and managing working times. Employees start their working day with the digital time clock and can accurately document breaks and the end of the working day, which is important for legally compliant records. Integrated project time recording enables detailed monitoring of project progress and indicates budget overruns.

Reports can be filtered by project, customer or time period using the flexible reporting toolbox, making it easier to carry out targeted analyses, and make informed decisions. Thanks to API and CSV exports, Clockodo can be integrated into common billing systems. The absence calendar also ensures clear planning of holidays and sick days so that companies always have a quick overview of available resources.

Bitrix24: The online workplace with time recording

Bitrix24 is characterized by the fact that the solution provides a complete online workplace with numerous functions. This also includes powerful time recording.

Time recording with Bitrix24 offers companies a comprehensive solution for efficiently managing and documenting working times. At the beginning of the working day, employees can start their working time via a digital time clock by activating a “working day” in their Bitrix24 account. The time is automatically recorded from this moment onwards, and breaks or the end of the working day can be documented with a simple click. Employees can subsequently adjust their times if necessary, but must state the reason for the change, which is then authorized by a supervisor.

Thomas Joos

Bitrix24 also enables detailed time recording for tasks and projects. This function makes it easier to invoice customers by assigning working time directly to a project and using it for invoices.

In the overview, employees can see their planned tasks and deadlines, create additional to-dos, and plan their working day in a structured manner. Monthly reports and detailed daily summaries can also be generated for transparent and reliable documentation, which can be used for payroll accounting and HR planning. This comprehensive time recording in Bitrix24 is compatible with all common operating systems and end devices, so that employees can record their working hours flexibly at any time and from any location.

However, Bitrix24 is more than just a time recording solution. In addition to time recording, Bitrix24 offers numerous tools for collaboration, including chat, video calls, calendars, and online storage. But also CRM, task and project management, Kanban, Gantt, website builder, and online shops as well as employee management. There’s also online storage and the option to integrate Dropbox, Google Drive, Box, and Microsoft OneDrive.

mite: Lean online tool for time recording

The mite time recording tool enables the structured recording of working times for teams and freelancers. Times can be recorded manually by selecting a project and service or alternatively via a server-side stopwatch. The application is available for desktop, smartphone, tablet, and Mac. It can also be integrated into other applications.

Mite provides various analysis options, including a personal overview, a team overview, and a project-related view.

Thomas Joos

Filterable reports allow data to be analyzed over time and according to customers, projects, services, and other criteria and exported in Excel, CSV, XML format, or as an RSS feed. For teamwork, there is user and rights management with different roles such as account owner, administrator, standard user, and time tracker. The calendar navigation offers quick switching between weekly and monthly views for accessing past time records.

KingBill TIC: The time recording solution from Austria

The KingBill T IC time recording solution offers an online time recording solution aimed specifically at small and medium-sized companies that record working hours, project times, and absences efficiently and in compliance with the law. The software enables the complete management of working hours, projects, holiday entitlements, time off in lieu, and sick leave via a single, cloud-based platform that is hosted in Austria in compliance with the GDPR.

With a user-friendly interface, users can record and manage times with just one click. Companies benefit from unlimited management of both employees and projects, with no additional costs for extensions. KingBill TIC supports use on various devices, including PC, smartphone and tablet, and works on both Windows and macOS as well as the Android and iOS mobile operating systems.

The calendar view provides a clear overview of all employees, holiday and absence times so that managers and employees can view current time balances and holiday accounts at any time. The automatic calculation of ACTUAL and TARGET hours and the integration of an automatic break deduction function facilitate accurate documentation and optimize administrative processes.

Additional flexibility is provided by the public holiday calendar and the option to request time off in lieu for whole days. KingBill TIC eliminates the need for local installations and manual software updates, as all data is stored in the cloud. Reports can be created quickly and easily, minimizing administrative work and increasing employee satisfaction through transparent processes.

Jephi: Time recording with project support

Jephi offers a comprehensive platform for project and time tracking that supports companies and freelancers in various administrative processes. The software enables the centralized management of open and completed projects, whereby all relevant information, documents, and links for each project can be saved. The basic functions include direct invoicing from recorded working hours, which simplifies the invoicing process.

To-do lists and note functions allow users to record and organize tasks. Working times can either be entered manually or recorded automatically using a stopwatch, with time server-side storage enabling continuous time recording. Customer management is supported by CRM functionality, which enables the documentation of customer data as well as special time and billing settings.

In the area of employee management, free accounts can be created for employees, tasks assigned and working times recorded, which are automatically integrated into timesheets and project invoices. The system supports role-based user administration and offers various options for analyzing the recorded data. Project-related statistics provide insights into effort and resource utilization, and the integrated chat enables project-specific communication within the team.

Jephi also offers automatic invoicing and e-mail dispatch to customers. A dashboard allows customers to view the current project status and leave comments, facilitating direct communication about progress and outstanding issues. Filterable reports and export options in formats such as Excel and CSV complete the range of functions and enable detailed data analysis.