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Records archivist - job post

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Établi 16 avr. 2021 | Ashburn | Status: expiré

Job details

Job Type
Full-time

Full Job Description

The Records Archivist is responsible for analyzing, purging, scanning, verifying, preserving, and providing access to LCPS student records. This position requires following the established guidelines for records management and archival for permanent and inactive student records. Critical to this position is the maintenance of records management systems, including the student information system, enterprise content management system, and an online system for records requests. The Records Archivist provides services to school departments, alumni, the public, businesses, lawyers, court personnel, town employees, municipal boards and committees, State and Federal employees, vendors, and town departments. Contacts require courtesy and discretion in all communications by telephone, personal discussion, and correspondence, including email with highly confidential student information.



Detailed Description


The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
  • Provides administrative support to the Student Records Manager

  • Adheres to professional code of ethics while dealing with confidential information

  • Complies with FERPA and Library of Virginia Records Management Guidelines and retention schedules as it pertains to student records

  • Analyzes, investigates and resolves discrepancies prior to archiving and purging critical records

  • Locates archived records upon request

  • Utilizes enterprise content management system to fulfill records requests and verifications of enrollment

  • Ensures integration between enterprise systems for complete and accurate student records

  • Works cooperatively with schools regarding proper handling and disposition of student cumulative files

  • Fulfills school supply requests for student cumulative folders



    • Job Requirements


    • High School Diploma or GED required
    • Ability to research, analyze, compile and summarize data; identify specific procedural problems and make corrections
    • Experience using databases, student information and enterprise content management systems
    • Ability to determine and set work priorities, maintain confidentiality, work independently and effectively; ability to work and respond calmly under pressure
    • Strong oral and communication skills, strong interpersonal skills; ability to work effectively with many different audiences including but not limited to parents, school-based employees, central office administration, and private agencies
    • Strong analytical, organizational, and research skills
    • Knowledge of modern office practices and procedures; of standard office appliances including desktop PCs, standard office software such as Microsoft Office Suite, scanners, printers, and photocopy machines
    • Ability to perform continuous routine and repetitive office machine operation; to perform general clerical work accurately and quickly; to work cooperatively with others; to work under pressure and with frequent interruptions

    Physical Requirements
    The following provides a brief description of physical requirements for this position:
    While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.



    Additional Details


    Classified Salary Scale , Level 12

    This is a Non-Exempt position.

    Reports to: Manager, Student Records

    Job Site for this location is: Round Hill Center, 20 High St., Round Hill, VA 20141

    The Loudoun County School Board seeks to cultivate a high performing team of professionals focused on its mission and goals. The School Board values merit and excellence within its workforce and encourages the highest levels of professionalism for all its employees.

    The School Board also recognizes and values the diversity of the students and broader community it serves and encourages diversity within its workforce.

    The Loudoun County School Board is an Equal Opportunity Employer. The School Board does not discriminate against qualified applicants or employees on the basis of actual or perceived race, national origin, ancestry, color, sex, sexual orientation, gender identify, pregnancy, childbirth or related medical conditions, marital status, age, religion, disability, genetic information, veteran status or any basis protected by law.

    The following person has been designated to handle inquiries regarding the non-discrimination policies:

    Assistant Superintendent for Department of Human Resources and Talent Development
    Loudoun County Public Schools
    21000 Education Court
    Ashburn, VA 20148

    Tel:571-252-1100

    Loudoun County Public Schools
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