Job details
Full Job Description
Duties
Summary
This position is located in the Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Office of the Assistant Secretary (OAS). The incumbent serves as an Executive Assistant and advisor to the Assistant Secretary and executive staff, performing a variety of administrative and technical support, relieving the executive staff of detailed planning related to a wide variety of management projects, issues, and initiatives.
This position is outside the bargaining unit.
Responsibilities
At the GS-12: The incumbent serves in a developmental capacity. Key functions will be similar to those described at the full performance level of the target position. During the developmental assignment, the full performance range and level of selected functions will not be completed delegated to the employee until proper orientation and training have been completed and the incumbent has demonstrated the knowledge, skills and abilities necessary to accomplish the work at the full performance level.
At the GS-13: Coordinates and keeps abreast of the status of ongoing MSHA administrative and management activities and status of various projects and task forces in the major program areas by daily contact with key officials in these program areas. Provides current priorities and information to these key program and administrative officials for the Assistant Secretary, and provides status information back to the Office. Develops comprehensive plans and strategies for the internal and external integration of day-to- day and long-range projects, actions, and activities. Provides effective methods to resolve problems, answer questions, correct deficiencies, and evaluate support to management. Manages the operational schedule of the Assistant Secretary. Develops and maintains the long range calendar. Exercises control over the appointments with authority for commitment of time. Forecasts potential requirements, de-conflicts problems, and plans and projects time for historically recurring requirements. Researches and coordinates with staff elements in order to depict executive level travel, major events, and social activities. Receives, screens, and answers telephonic and personal visitors/requests. Works closely with other elements of the OAS staff, and points of contact in scheduling and coordinating all visits, meetings, and itineraries. Declines appointments and activities in conflict with other engagements, and as necessary, arranges for a substitute to represent the Assistant Secretary. Plans, schedules, and directs arrangements for activities hosted by the Assistant Secretary. Tasks specific staff and organizational elements responsible for researching, developing, and preparing documents, position papers, and briefings for the use in meetings, briefings, and social functions. Anticipates, researches, and adds necessary background information to correspondence for OAS management’s attention. Reviews and identifies correspondence prior to submission for signature to assure it is prepared in accordance with applicable regulations and policies. Composes and prepares correspondence using correct format, spelling, and grammar; types a variety of other materials in final form from oral instructions. Receives and reads incoming mail for OAS, makes appropriate annotations and gathers needed, relevant materials as necessary. Establishes appropriate control systems and files for correspondence. Arranges for meetings with key officials within MSHA and/or with ad-hoc committees, or groups. Incumbent has access to the Department’s position on labor management issues.
Travel Required
Not required
Supervisory status
No
Promotion Potential
13 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor’s recommendation to the next grade.
Job family (Series)
0301 Miscellaneous Administration And Program
Similar jobs
- Administrative Assistants, Executive
- Assistants, Executive
- Assistants, Office
- Executive Administrative Assistants
- Executive Assistants
- Executive Secretaries
Requirements
Requirements
Conditions of Employment
- Appointment to this position may require a background investigation.
- Requires a probationary period if the requirement has not been met.
- Must be at least 16 years old and a U.S. Citizen.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.
Qualifications
For the GS-12: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-11, in the Federal Service. Specialized experience is defined as maintaining executives' calendars and scheduling appointments; making travel arrangements; and reviewing correspondence for completeness, correctness, consistency, and grammatical accuracy, and proper coordination; and screening telephone calls and visitors, and responding to requests for information; assists with querying database and generate reports; and experience with Microsoft Outlook, Microsoft Office Suite and Travel Systems.
For the GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service. Specialized experience is defined as expert knowledge in communicating verbally and in writing, across programs and key administrative functions; collaborating with others, including senior officials, and use of mature judgment in order to recognize, evaluate, and analyze administrative problems and implement solutions or recommend suitable alternative; brief or advise persons outside the organization on views and current issues.
INFORMATION FOR ICTAP/CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) who are placed into Category B or higher will be considered "well-qualified." Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation. Click Application of Veterans Preference for Category Rating Jobs for more information.
Education
There is no educational substitution in lieu of specialized experience at the GS-13 grade level.
Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.
Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES
Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work
Flexibility - Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
Integrity/Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.
The information you provide on your resume may be verified by a review of your work experience, employment start/end dates/hours worked and/or education, by checking references and through other means (ex. interview). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
To preview questions please click here.
Background checks and security clearance
Security clearance
Not Required
Drug test required
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Credentialing
Required Documents
Required Documents
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.
- Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions, and confirm that your resume supports your question responses.- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted. Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
Also advertised as job #MS-21-DAL-MSHA-133 for status applicants, VEOA eligibles, Veterans Recruitment Appointment; 30% or more compensable disabled veterans; Schedule A eligibles; Peace Corps (PC) or AmeriCorps VISTA Volunteers or PC Employees and Military Spouse eligibles. To be considered for each vacancy, apply to BOTH jobs.
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